Privacy Policy


Data Protection Notice

At Brighton & Hove City Council, East Sussex County Council and Surrey County Council (“referred to as the Orbis Partnership”) we’re committed to protecting and respecting your privacy.

This notice explains what and why we collect personal information about people who apply for jobs with us, what we do with this information, who will have access to it, who we pass your information on to, the length of time we keep your information and how to have your information removed. 

Full details of each Council’s privacy notice are accessible using the link(s) below:

What we collect and why?

  • Contact information (e.g. address, contact numbers, email address) for the purpose of correspondence.

  • Career history, skills, qualification, education information and appropriate registrations (if applicable) collected via application form, CV, personal statement and/or selection questions) for the purpose of shortlisting your skills and experience against the requirements of the job you are applying for.

  • Equality& diversity data and disability information for the purpose of monitoring, to ensure we are attracting and recruiting a diverse workforce that reflects the communities we serve, whilst providing appropriate support to candidates who may need it.

What we are going to do with your information?

Your application information will be used to shortlist for the job you are applying for. Contact information will be used for correspondence as required, e.g. to contact you to organise an interview or let you know the outcome of your application. Equality and diversity data will be used for monitoring purposes.

Who will have access to my information?

The Councils operate a shared HR Service with Brighton and Hove City Council, East Sussex County Council and Surrey County Council (“referred to as the Orbis Partnership”) and therefore from April 2019 your data will be shared with relevant HR staff from these partners only to fulfil the actions required to successfully administrate the recruitment exercise for which you have applied.

The hiring manager / hiring team will have access to contact information and application information for the job they are recruiting to. The recruitment team, human resources (HR) and HR helpdesk will have access to all applications. The recruitment team and HR will have access to equality and diversity information.

Who we pass your information to?

If you are successfully appointed to a job your information will be passed to the recruitment team / hiring team to process. This will involve starting pre-employment checks that need to be completed prior to a start date being agreed with you and the hiring manager/team. At this point you will be contacted for any extra information that may be needed to complete the pre-employment checks (dependant on the job requirements) e.g. referee details.

How long do we keep your information for?

12 months from submission of your application.

How do I have my information removed?

If you would like to have your information removed from the recruitment system, please email the organisation you have applied to: